Assitant Poject Specialist

Assistant Project Specialist 12 month contract Englewood, CO 80112 Job Description: The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes assisting with client communication, financial health and project scheduling systems for engineering-related projects. This position coordinates with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation. • Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution. • Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates. • Plan, coordinate and facilitate on-site and off-site meetings. • Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner. • Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs. • Assist with entering project scheduling information. • Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team. • Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance. • Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy. • Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership. • Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance. • Update SOP's, train, and mentors new EO's and CWK's on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company. • Resolves questions regarding the project; research and provide appropriate answers. • Performs other duties as assigned • Complies with all policies and standards. Requirements: • Bachelor Degree in business, accounting, communications, construction management or related degree or Associate Degree and min 2 years of experience or High School Diploma/GED and min 4 years related experience is Required. • This will take several months to get them up to speed and they will work independently with the project management staff for project updates. • The role will be an in-office role for 40 hours. • It will require excellent verbal and written communication skills. • We need a self starter who likes to learn independently, take on challenges, someone who can dig into the system to discover the issues, and works well with a large group of diverse staff. • This is in a corporate environment so dressing professionally and working a standard 8-5 schedule are required. • Additional administrative duties may be required from time to time. • Must be able to report onsite daily at in Centennial, CO 80112 (fully in office position). • Self-starter with strong initiative and enthusiasm • Able to clearly and confidently explain their past experience in detail • Asks thoughtful, relevant questions during the interview process • Demonstrates preparation by researching the company ahead of time • Prefer candidates with stable work history (not changing roles every 6 to 12 months) • Someone looking for a long-term opportunity and growth with a company • Manager is prioritizing candidates who are serious about the role, committed to the onsite requirement, and motivated to build a long term career. • Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located. ESPO Corporation www.espocorp.com 630-789-2525 View all open jobs at www.espocorp.com/jobs Leaders in Technical Recruiting & Staffing since 1965 ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods. We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.